Mission Team Online Workshop (M)
Instructions for Moderator
Great! You will co-moderate the upcoming Mission Team Workshop alongside the avatar Lynn. You will not have a content-related role but will simply support Lynn by starting videos and unlocking tasks. Please note that as Moderator "only", you will NOT participate in these tasks. Please read the following instructions carefully.
If you prefer a printed version, you can download the document below (without animated graphics).
1. Before the workshop (for information only)
Before attending this workshop, each team member must complete a short visual questionnaire, the Visual Implicit Profiler (VIP). Once completed, the team members can download their personal strengths profile, which will also be sent to them by email. They are requested to bring a copy to the workshop, ideally as a printout.
2. Start the workshop
- To start the workshop, click on the Moderator link in your invitation email.
- Enter your name and click Join Workshop.
- In the following Getting ready room, the set-up of your microphone and camera will be tested.
- In the following Waiting room you should wait for all participants to join the workshop. All participants will have received an e-mail with a Participant link allowing them to join. You may also find this link in the e-mail that was addressed to you.
- Once all participants are present, which you see on this screen, click Start Workshop and follow the instructions.
- To get a better understanding of how the workshop works, we recommend going through our 5-minute Workshop Demo. To access it, please click HERE.
- Important! Each team member needs a smart device and internet access to complete the tasks in the workshop. The videos will play separately on each of the participant's smart device. Please remind the participants to mute their microphones before playing the videos and unmute them once the video has ended (don't forget yourself!).
3. If you or a participant lose your internet connection
- Try to refresh your page. If this does not work, please move to the next point below.
- Click on the Moderator link (only for you) or on the Participant link (for all other participants) that was sent to you via email.
- Then, click the Rejoin Workshop button and follow the instructions. You will automatically be taken back to the point where you lost connection.
4. At the end of the workshop and afterwards
- At the end of the workshop, you will reach a screen with the following self-explanatory text: "You are now very close to the finish line! Access your team profile and engage with the question in the "Initial Thoughts and Conclusions".
This marks the end of the core workshop, but not the end of your Mission Team journey. The insights gained provide valuable impulses to further develop collaboration and team spirit in a sustainable way. - Feel free to explore our suggestion on the Team Profile, which you can also access by clicking on the following: Unlock the full potential of your team! 4 Mini-Workshops for Even More Team Spirit. The decision on whether and how to extend your team’s Mission Team journey is entirely up to you and/or the person responsible for the team.
- We are happy to provide you with a sample team profile so you can get an idea of what to expect at the end of the workshop. Click HERE to view it.
5. Hybrid workshop
The technical set-up for the hybrid workshop is straightforward and closely resembles that of the online workshop. However, it requires a disciplined approach from all participants. Unlike the online workshop, every participant must use headphones with a microphone.
If your team isn’t used to working with smart devices, we recommend the fully online format — with each participant joining from their own workstation.
For teams comfortable using smartphones or tablets, the hybrid format can be a dynamic and engaging experience. It fosters more proximity and in-room energy, while still delivering the full digital value of the workshop.
As with the in-person and online workshops, only one moderator is needed for the hybrid workshop.
In any location where multiple participants are physically present, it is recommended that one team member (this may be the moderator if applicable) projects the video onto a larger screen and that all participants in one room watch the video together. Ideally, this device should be connected to an external microphone, either one that can be passed around or one that is sensitive enough to capture each speaker clearly during group discussions.
Despite this, videos will still play individually on each participant’s smart device. Please remind participants:
- to mute their microphones before playing the video, and unmute them once the video ends (don’t forget to do this yourself!), and
- to click the “Ready” button once their video has finished playing.
When participants work in pairs or small groups of three, they should complete the task with their headphones on to avoid audio feedback or echo.